This privacy policy informs you about the nature, scope, and purpose of processing personal data (hereinafter referred to as “data”) within our online services and the associated websites, functions, and content (hereinafter collectively referred to as “online services”). With regard to the terms used, such as “personal data” or its “processing,” we refer to the definitions in Art. 4 of the General Data Protection Regulation (GDPR).

Controller:
Name/Company: RLmedia Werbeagentur, Owner Robert Latendorf
Street No.: Warliner Str. 4
Postal code, city, country: 17039 Neuenkirchen, Germany
Phone number: 0395 / 5 718 178-0
Email address: info@rl-media.de

Data Protection Officer:
We have not currently appointed a data protection officer. For questions about data protection, please contact the controller mentioned above.
Types of data processed:
Inventory data (e.g., names, addresses).
Contact data (e.g., email, phone numbers).
Content data (e.g., text input).
Contract data (e.g., desired services, date, event location)
Usage data (e.g., websites visited, access times).
Meta/communication data (e.g., device information, IP addresses).
Processing of special categories of data (Art. 9 para. 1 GDPR):
In principle, no special categories of data are processed, unless these are provided by the users of the processing, e.g., specified in emails.
Categories of persons affected by the processing:
Visitors and users of the online services.
In the following, we will also refer to the persons concerned collectively as “users.”
Purpose of processing:
Answering contact and booking inquiries and communication with users.
Security measures.
Marketing.

Status: 10.10.2020

Relevant legal bases
In accordance with Art. 13 GDPR, we inform you of the legal bases of our data processing. Unless the legal basis is mentioned in the privacy policy, the following applies: The legal basis for obtaining consent is Art. 6 para. 1 lit. a and Art. 7 GDPR, the legal basis for processing to fulfill our services and carry out contractual measures and answer inquiries is Art. 6 para. 1 lit. b GDPR, the legal basis for processing to fulfill our legal obligations is Art. 6 para. 1 lit. c GDPR, and the legal basis for processing to protect our legitimate interests is Art. 6 para. 1 lit. f GDPR. In the event that vital interests of the data subject or another natural person require the processing of personal data, Art. 6 para. 1 lit. d GDPR serves as the legal basis.
Changes and updates to the privacy policy
We ask you to regularly inform yourself about the content of our privacy policy. We adapt the privacy policy as soon as the changes to the data processing carried out by us make this necessary. We will inform you as soon as a cooperative action on your part (e.g. consent) or other individual notification is required due to the changes.
Security measures
In accordance with Art. 32 GDPR, taking into account the state of the art, the implementation costs and the nature, scope, circumstances and purposes of the processing, as well as the different probabilities of occurrence and severity of the risk to the rights and freedoms of natural persons, we take appropriate technical and organizational measures to ensure a level of protection appropriate to the risk; The measures include in particular ensuring the confidentiality, integrity and availability of data by controlling physical access to the data, as well as access relating to it, input, disclosure, ensuring availability and its separation. Furthermore, we have established procedures that guarantee the perception of data subject rights, deletion of data and reaction to data threats. Furthermore, we take the protection of personal data into account as early as the development or selection of hardware, software and procedures, in accordance with the principle of data protection through technology design and through data protection-friendly default settings (Art. 25 GDPR).
The security measures include in particular the encrypted transmission of data between your browser and our server.
Cooperation with processors and third parties
If, as part of our processing, we disclose data to other persons and companies (processors or third parties), transmit it to them or otherwise grant them access to the data, this is only done on the basis of a legal permission (e.g. if a transfer of the data to third parties, such as payment service providers, is necessary in accordance with Art. 6 para. 1 lit. b GDPR for the performance of the contract), you have consented, a legal obligation provides for this or on the basis of our legitimate interests (e.g. when using agents, web hosts, etc.).
If we commission third parties with the processing of data on the basis of a so-called “data processing agreement”, this is done on the basis of Art. 28 GDPR.
Transfers to third countries
If we process data in a third country (i.e. outside the European Union (EU) or the European Economic Area (EEA)) or this occurs in the context of the use of third-party services or disclosure or transmission of data to third parties, this is only done if it is necessary to fulfill our (pre)contractual obligations, on the basis of your consent, due to a legal obligation or on the basis of our legitimate interests. Subject to legal or contractual permissions, we process or have the data processed in a third country only if the special requirements of Art. 44 ff. GDPR are met. This means that the processing takes place, for example, on the basis of special guarantees, such as the officially recognized determination of a level of data protection corresponding to the EU or compliance with officially recognized special contractual obligations (so-called “standard contractual clauses”).
Rights of data subjects
You have the right to request confirmation as to whether the data in question is being processed and to information about this data and to further information and a copy of the data in accordance with Art. 15 GDPR.
You have accordingly. Art. 16 GDPR the right to request the completion of the data concerning you or the correction of the incorrect data concerning you.
You have the right to request that the data concerning you be deleted immediately in accordance with Art. 17 GDPR, or alternatively to request a restriction of the processing of the data in accordance with Art. 18 GDPR.
You have the right to request that the data concerning you that you have provided to us be received in accordance with Art. 20 GDPR and to request its transmission to other controllers.
You also have the right to lodge a complaint with the competent supervisory authority in accordance with Art. 77 GDPR.
Right of revocation
You have the right to revoke consents granted in accordance with Art. 7 para. 3 GDPR with effect for the future.
Right of objection
You can object to the future processing of the data concerning you in accordance with Art. 21 GDPR at any time. The objection may be made in particular against processing for the purposes of direct advertising.
Deletion of data
The data processed by us will be deleted or restricted in its processing in accordance with Art. 17 and 18 GDPR. Unless expressly stated in this privacy policy, the data stored by us will be deleted as soon as it is no longer required for its intended purpose and there are no legal storage obligations to prevent deletion. If the data is not deleted because it is required for other and legally permissible purposes, its processing will be restricted. This means that the data will be blocked and not processed for other purposes. This applies, for example, to data that must be retained for commercial or tax reasons.
In accordance with legal requirements, the retention takes place in particular for 6 years in accordance with § 257 para. 1 HGB (commercial books, inventories, opening balance sheets, annual financial statements, commercial letters, accounting documents, etc.) and for 10 years in accordance with § 147 para. 1 AO (books, records, management reports, accounting documents, commercial and business letters, documents relevant to taxation, etc.).
Contacting us
When contacting us (e.g. by e-mail or contact form), the user’s details are processed for the processing of the contact or booking request and its handling in accordance with Art. 6 para. 1 lit. b) GDPR.
We delete the requests if they are no longer required. We check the necessity annually. In the case of legal archiving obligations, the deletion takes place after their expiry (end of commercial (6 years) and tax (10 years) storage obligation).
Collection of access data and log files
On the basis of our legitimate interests within the meaning of Art. 6 para. 1 lit. f. GDPR data about every access to the server on which this service is located (so-called server log files). The access data includes the name of the accessed website, file, date and time of access, transferred data volume, notification of successful access, browser type and version, the user’s operating system, referrer URL (the previously visited page), IP address and the requesting provider.
Log file information is stored for a maximum of seven days for security reasons (e.g. to investigate misuse or fraud) and then deleted. Data whose further storage is required for evidentiary purposes is excluded from deletion until the final clarification of the respective incident.
Cookies
Cookies are information that is transferred from our web server to the web browsers of users and stored there for later retrieval. Cookies can be small files or other types of information storage. We use “session cookies” that are only stored for the duration of the current visit to our online presence. A randomly generated unique identification number, a so-called session ID, is stored in a session cookie. In addition, a cookie contains information about its origin and the storage period. These cookies cannot store any other data. Session cookies are deleted when you have finished using our online services and log out or close the browser, for example. In addition, we use a cookie that stores your decision to accept cookies, so that you do not have to accept or reject cookies each time you visit again. This cookie has a storage period of 30 days. The use of cookies is based on Art. 6 para. 1 lit. f GDPR. Our legitimate interest is the provision and ensuring the technical functionality of our website. If users do not want cookies to be stored on their computer, they are asked to indicate this in the cookie banner or to deactivate the corresponding option in the system settings of their browser. Stored cookies can be deleted in the system settings of the browser. The exclusion of cookies can lead to functional restrictions of this online service.
Integration of services and content of third parties
Within our online services, we use content or service offerings from third-party providers on the basis of our legitimate interests (i.e. optimization of our online services within the meaning of Art. 6 para. 1 lit. f. GDPR) in order to integrate their content and services (hereinafter uniformly referred to as “content”). This always presupposes that the third-party providers of this content perceive the IP address of the users, as they could not send the content to their browser without the IP address. The IP address is therefore required for the presentation of this content. We make every effort to use only such content whose respective providers use the IP address only for the delivery of the content.
The following presentation provides an overview of third-party providers and their content, along with links to their privacy policies, which contain further information on the processing of data and, in some cases, already mentioned here, opt-out options: The plugin ReviewForest of the provider Beschützerbox GmbH (Kreuzbergstr. 37/38 in 10965 Berlin, Germany). We use this plugin to show how many trees have already been planted through our reviews in order to encourage users to leave a review. Information on the processing of your data by the provider in the context of the integration of the plugin and in the context of a review can be found here: https://reviewforest.org/de/datenschutzerklarung/